Contract Sales Specialist

Contract Sales Specialist

Location: Milwaukee WI

Reports To: Director of Contracts

Job Type: Full-Time

Compensation: Competitive Base Salary (with merit-based bonus plan and benefits)

About Superior Equipment & Supply Co.

At Superior Equipment, we are innovators in the commercial equipment, foodservice, and construction industries. We specialize in providing essential commercial kitchen and dining facilities equipment and specialized construction services. Our expertise is focused exclusively on the design build of these critical facilities.

We are a key construction trade partner. We collaborate directly with General Contractors (GCs), military/government facilities, and private commercial customers. Our scope of work involves procuring and installing commercial kitchen and supermarket equipment, executing commercial kitchen remodels, and completing the specialized buildout of kitchen and dining areas for new facility projects.

Position Summary

The Contracts & Proposal Specialist is a critical, hands-on administrative role responsible for the accurate preparation, compilation, and submission of all contract bids and proposals. The Specialist works directly with the Proposal Analyst (who identifies bids) and the Contracts Director (who determines the bid/no-bid strategy) to ensure the final bid is compliant, complete, and submitted on time. This role focuses entirely on the assembly and administrative coordination required for both government bids and General Contractor proposals for specialized kitchen/dining projects.

Key Responsibilities

A. Proposal Assembly and Submission

  • Bid Package Preparation: Serve as the primary person for compiling all elements of the proposal package, including written responses, pricing sheets, and required attachments, for both government bids (RFQs/RFPs) and private General Contractor projects.
  • Document Formatting and Proofing: Ensure all sections of the proposal adhere to strict formatting standards, including page limits, required fonts, and specified document layouts. Conduct final quality checks for completeness and compliance prior to submission.
  • Submittal Management: Manage the digital and physical submission process, utilizing required government portals (e.g., GSA eBuy, Fed-Bid) or private client submission methods, ensuring all deadlines are met.
  • Internal Coordination: Work proactively with departmental leads (Finance, Purchasing, Project Management) to track and secure all necessary supporting documents, such as insurance certificates, subcontractor forms, bonding information, and technical specifications.

B. Compliance and Documentation

  • Requirement Checklist Management: Utilize direction from the Contracts Director to establish and maintain a checklist of all mandatory administrative requirements and document provisions for each solicitation.
  • Documentation Collection: Maintain an organized internal library of frequently used bid documents, ensuring current versions of company profiles, certifications, and past performance records are ready for inclusion in proposals.
  • Pricing Integration: Accurately integrate final pricing data into the required proposal format (e.g., spreadsheet appendices or formatted price tables).

C. Administrative Support

  • Record Keeping: Maintain a detailed database of all submitted bids and proposals, noting final submission dates, required attachments, and associated contact information.
  • Administrative Follow-Up: Handle administrative inquiries and requests for clarification regarding submitted proposals.

Required Qualifications and Experience

  • Education: Associate’s or Bachelor’s degree in Business, Administration, or a related field. Relevant experience may substitute for a degree.
  • Experience: Minimum of 3 years of hands-on administrative support or coordination experience, ideally within a contracts, bidding, or construction subcontractor environment.
  • Attention to Detail: Meticulous organizational skills with demonstrated experience managing multiple, concurrent deadlines and ensuring absolute document accuracy.
  • Document Analysis: Proven ability to read and understand complex technical and contractual requirements to ensure the final bid package is complete.
  • Technical Proficiency: Expert proficiency in Microsoft Word and Advanced proficiency in Microsoft Excel is required.

💵 Compensation & Benefits

Superior offers a competitive, merit-based salary and bonus compensation plan with exceptional growth opportunities.

Salary Range Competitive compensation package - Base + Bonus

Benefits: Full benefits package including medical and dental insurance, paid holidays, personal days, and paid vacation.