Bid & Proposal Specialist

Government, Education & Commercial Projects Division

Superior Equipment & Supply Co. – St. Francis, WI

$28.00 Per Hour + Benefits

Full-Time | Monday–Friday | Day Shift | No Weekends

Help Win Projects Across the United States

For more than 40 years, Superior Equipment & Supply Co. has been a trusted leader in commercial foodservice equipment and supplies, serving restaurants, schools, universities, hospitals, correctional facilities, military installations, municipalities, stadiums, healthcare organizations, and commercial construction projects throughout the United States.

Our Government, Education & Commercial Projects Division competes for millions of dollars in public and private sector opportunities every year. From local school districts and universities to federal agencies and nationwide commercial projects, we help design, furnish, and equip commercial kitchens that serve thousands of people every day.

We're looking for an organized, analytical, and highly detail-oriented Bid & Proposal Specialist to become an important member of our growing team.

This is not a sales position.

Instead, you'll play a critical role in helping our company secure new business by preparing professional, accurate, and compliant bid proposals for projects across the country. Your work will directly contribute to winning projects that help grow our company and serve customers nationwide.

If you enjoy organization, research, project coordination, problem-solving, and producing work with exceptional accuracy, this is an outstanding long-term career opportunity.

What You'll Do

Bid & Proposal Management

Review Requests for Proposal (RFPs), Invitations to Bid (ITBs), RFQs, and project specifications.
Prepare complete, professional, and accurate bid submissions.
Organize all required bid documents and supporting materials.
Track bid calendars, submission deadlines, and project schedules.
Coordinate proposal packages from start to finish.
Ensure every submission is accurate, complete, and delivered on time.

Vendor Pricing & Project Coordination

Request pricing from manufacturers and distributors.
Analyze vendor quotations for accuracy and competitiveness.
Coordinate pricing approvals with company leadership.
Verify product pricing, freight, and margins before proposals are submitted.
Communicate with vendors regarding product availability and project requirements.

Government, Education & Commercial Project Support

Maintain organized project files and bid documentation.
Coordinate information between sales, purchasing, manufacturers, and vendors.
Assist with awarded project setup and documentation.
Track project opportunities throughout the bidding process.
Support multiple active projects simultaneously.

Contract Compliance & Documentation

Review project specifications and contract requirements.
Maintain required certifications and compliance documents.
Ensure proposals satisfy customer and government requirements.
Perform quality control reviews before submission.
Help eliminate costly errors and prevent proposal disqualifications.

Process Improvement

Help improve bidding procedures and internal workflows.
Maintain organized electronic project files.
Identify opportunities to improve efficiency and proposal quality.
Assist in developing best practices for the Government, Education & Commercial Projects Division.

What We're Looking For

Required Qualifications

Exceptional attention to detail.
Outstanding organizational skills.
Strong written communication skills.
Excellent time management.
Ability to manage multiple projects and deadlines simultaneously.
Advanced Microsoft Excel, Word, Outlook, and Adobe Acrobat skills.
Strong analytical and problem-solving abilities.
Ability to work independently while collaborating effectively with a team.

Preferred Qualifications

Experience preparing bids, proposals, estimates, or contract documents.
Government contracting experience.
Experience in foodservice equipment, commercial construction, distribution, manufacturing, architecture, engineering, or project management.
Experience reading project specifications and construction documents.
Experience using ERP, CRM, estimating, or bid management software.

What Success Looks Like

Successful candidates consistently demonstrate:

Accurate and on-time proposal submissions.
Exceptionally organized project documentation.
Strong communication with vendors and internal departments.
Minimal proposal revisions.
Outstanding attention to detail.
Reliable project coordination.
Meaningful contributions toward winning new business.

Why Build Your Career at Superior Equipment?

At Superior Equipment & Supply Co., we don't just hire employees—we invest in people.

For more than 40 years, we've built our company by hiring dependable, hardworking individuals who take pride in what they do. We believe our success comes from our team, and we're committed to providing an environment where great people can build long-term, rewarding careers.

Whether you're helping serve customers, supporting major commercial projects, managing inventory, driving deliveries, or growing our online business, your work matters. Every role at Superior contributes to helping restaurants, schools, hospitals, universities, healthcare facilities, and businesses across the country succeed.

We value integrity, accountability, teamwork, continuous improvement, and people who genuinely care about doing the job right.

If you're looking for more than just a paycheck—if you're looking for stability, opportunities to grow, meaningful work, and a company that appreciates your contributions—we'd love the opportunity to meet you and show you what makes Superior Equipment a great place to build your career.

Compensation & Benefits

$28.00 per hour
Performance-based bonus opportunities
Health Insurance
Paid Time Off (PTO)
Paid Holidays
401(k) with company contribution
Monday–Friday schedule
Day Shift
No evenings or weekends
Stable, family-owned company
Opportunities for career advancement