Bid Clerk
Location: St. Francis, WI (On-site)
Department: Sales / Contracts
Employment Type: Full-Time, Hourly
Compensation
- Hourly Rate: $28.00 per hour
- Overtime Eligible: Yes
- Bonus Potential: Performance-based incentives
- Benefits: Health, PTO, 401(k) contribution
Position Summary
The Bid Coordinator manages the full bid process for government and commercial opportunities, ensuring every submission is accurate, compliant, and on time.
Ideal for a detail-driven professional who thrives in structured work.
Key Responsibilities
Bid & Proposal Management
- Review RFPs and bid invitations for requirements
- Prepare and submit complete bid packages
- Track bid calendars and submission deadlines
Pricing & Vendor Coordination
- Request pricing from manufacturers and distributors
- Compare quotes for accuracy and margin compliance
- Coordinate pricing approvals with leadership
Compliance & Documentation
- Ensure all bids meet contract and customer requirements
- Maintain certifications and compliance documentation
- Prevent disqualifications due to paperwork errors
Key Performance Indicators (KPIs)
- On-Time Submission Rate: 98–100%
- Bid Accuracy: <1% pricing or doc errors
- Compliance: Zero paperwork disqualifications
Qualifications
Required
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Proficiency in Microsoft Excel and Word
Preferred
- Experience with bids or contract sales
- Foodservice equipment or construction industry knowledge
Why Join Us
- Growing company with clear processes and expectations
- Consistent workload in a supportive environment
- Opportunity to grow into senior operations or contract roles