Contract Sales Assistant

Location: Milwaukee, WI (On-site Only)
Department: Government & Contract Sales
Reports To: Director of Contracts
Employment Type: Full-Time, Hourly

Compensation

  • Hourly Rate: $26.00 – $28.00 per hour
  • Overtime Eligible: Yes
  • Benefits: Health, PTO, 401(k) contribution

Position Summary

The Contract Sales Assistant ensures the precision and success of our government and GC bidding process by managing complex documentation and vendor coordination.

Ideal for a process-oriented professional who thrives on accuracy and structured, detail-intensive work.

Core Responsibilities

RFQ & Bid Document Review

  • Analyze RFQs, IFBs, and RFPs to identify all required forms and certifications
  • Extract equipment lists, model numbers, and compliance specifications
  • Create internal checklists to ensure zero-error submissions

Vendor & Pricing Coordination

  • Request and persistently follow up on pricing from manufacturers and reps
  • Verify lead times, freight terms, and compliance requirements
  • Clarify substitutions or "approved equals" when necessary

Quote Entry & Bid Preparation

  • Accurately enter pricing, margins, and freight into quoting software
  • Assemble completed quote packages for final Bid Clerk review
  • Maintain a live deadline calendar to manage multiple active bids

Expectations & Traits

  • Focus: Comfortable with extended periods of document review and analysis
  • Precision: High attention to detail—prioritizing accuracy over speed
  • Organization: Ability to manage multiple deadlines and team communications daily
  • Persistence: Strong follow-up discipline